Accounting Clerk II

This Accounting Clerk shall work under the guidance and in support of the Compilation and Analysis Division and Transaction Maintenance and Verification Division providing customer service, documenting processes, examining and verifying information for one or more customers.
The clerk shall be able to use some subject-matter knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence.Typical duties include:
a. Review routine, complex and unusual documents to verify accounting data and mathematical accuracy. Determine necessary accounting transactions, enters or imports data into an automated accounting system, compares transactions entered to those intended and corrects erroneous entries.
b. Researches and identifies the proper action for accounts payable and accounts receivable transactions to ensure compliance with the applicable regulations, guidelines, and financial reporting. Performs and or monitors these actions to ensure compliance.
c. Provides customer service to numerous callers daily. This includes providing a status of payable and receivable transactions to customer agencies and their vendors.
d. Researches and takes corrective action as needed. Applicable solutions may be routine or highly complex.
e. Uses the full functionality of personal computers and applicable software including Windows and spreadsheets packages. This also includes the ability to generate reports maintained on mainframes, personal computers, or client servers.
Qualification Criteria:
a. Knowledge of an extensive body of accounting procedures and double-entry bookkeeping techniques as related to financial transactions to understand and work with a variety of financial systems. The systems encompass budget, procurement and accounting, which involve a number of different programs and generate a variety of transactions.
b. 24 hours of college accounting courses or one to two years of experience in an accounting related field.
c. Knowledge of accounting terminology related to an automated financial system. Knowledge of the requirements for processing accounts payable, accounts receivable and collection transactions in an automated system. This knowledge is necessary to organize data, to introduce information into the system, to detect and correct coding and similar errors, and to reintroduce rejected data.
d. Knowledge of personal computers including spreadsheet, word processing, automated financial systems databases maintained on mainframes, personal computers, or client servers.
e. Required to understand the financial transaction performed and how these transactions effect financial reporting.

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